ICRA

Local Area Agreement

Roles and Responsibilities

NORTH YORKSHIRE LOCAL AREA AGREEMENT TWO

PEFORMANCE MANAGEMENT: ROLES AND RESPONSIBILITIES

North Yorkshire Strategic Partnership (NYSP) Executive

Responsible for:

Reporting Arrangements

Receives quarterly performance reports (exceptions reporting) compiled by the NYCC Corporate Performance, Research and Intelligence Team across all LAA Two Indicators.

Thematic Partnership’s (TPs)

Responsible for:

Driving improvement and delivering on priorities through the applicable Delivery Plan, which incorporates the LAA targets.
The management of the LAA Indicators within their remit and for the delivery of the associated targets.
The performance management for such delivery and to;

establish clearly what is to be achieved in measurable terms with baselines and targets including intermediate targets or milestones;
establish a lead person (TLO) and lead partner to champion delivery and be accountable for performance in relation to each target;
establish a practical programme of activities likely to lead to the desired outcome.

Regular review of performance, taking action to address drift from the milestones.

Reporting Arrangements

Receive quarterly performance reports from the Thematic Performance Monitoring Officer on all LAA Indicators relevant to the Thematic Partnership.
Hold quarterly performance monitoring meetings to consider performance by the Partners on the Indicators which they are overseeing. The performance monitoring meetings will examine progress on targets and spend, identify areas of concern and establish actions to deal with under-performance.
Highlight exceptions to NYSP Executive where appropriate.

LAA Accountable Body: LAA Performance Monitoring Officer (LAAPMO)

Responsible for:

Overall performance management/monitoring of the LAA.
Establishing and maintaining the performance management/monitoring framework.
Collating and maintaining progress records towards all LAA targets, final and interim (as applicable), on the basis of information submitted by TPMOs/TLOs and others, including information chasing when necessary.
Monitoring overall progress towards all LAA targets, final and interim (as applicable), including progress chasing when necessary.
In consultation with the LAA Accountant (LAAA), appropriate TPMO and TLOs, at the time of quarterly reviews evaluating the performance indicator; action; and financial progress towards targets.
In consultation with the LAAA, contributing to the quarterly progress summary reports to the TPs and to the NYSP Executive, as prepared by the TPMOs.
Identifying opportunities for cross TP working to achieve targets.
On behalf of the NYSP providing a challenge to performance management at the Thematic Partnership level to ensure that issues are being identified.

Reporting Arrangements:

Request quarterly progress reports for each indicator from each TPMO.
Prepare quarterly progress reports to the NYSP Executive within the set timescales.
Producing summary performance reports to the NYSP Partnership.
In consultation with the LAAA and TPMOs and other appropriate Accountable Body Officers, preparing on behalf of the NYSP Executive the requisite six-monthly progress reports to the Government Office for Yorkshire and the Humber (GOYH), as defined in the Department for Communities and Local Government (DCLG) Guidance, October 2006.

LAA Accountable Body: LAA Accountant (LAAA)

Responsible for:

Establishing the financial management and reporting framework.
Issuing Grant Offer Letters to Partners.
Monitoring and keeping a record of PPG spending.
Making payments of LAA funding to Partners.
Collecting standard financial reports from Partners.
Contributing to the overall performance management/monitoring process as referred to elsewhere in this document.

Reporting Arrangements:

· Preparing overall financial monitoring reports

· Prepare quarterly financial management and performance reports to the NYSP Executive within the set timescales.

In consultation with other appropriate Accountable Body Officers, preparing the requisite financial returns to the Government Office for Yorkshire and the Humber (GOYH).

Thematic Performance Monitoring Officer (TPMO’s)

Responsible for:

Working with others to establish baselines and targets (including quarterly trajectory targets where possible)
Working with others to provide a clear definition of new local indicators
Identifying sources of required data and checking that it will support monitoring of progress towards the targets at appropriate intervals
Monitoring progress towards achieving the LAA Indicator targets within the remit of the applicable Thematic Partnership
Monitoring action taken to achieve the targets as per the Delivery Plan and Spending Plan. Where statistical evidence cannot be provided quarterly the Delivery Plan progress information will be used to make judgements on progress.
Keeping the LAAPMO advised of progress and/or liaising with them as necessary in respect of problems that are adversely affecting progress towards the targets.
Keeping the LAAA advised of progress in respect of the Spending Plan and financial matters and/or liaising with them as necessary in respect of problems that are adversely affecting these issues.
Working with TLOs to raise issues of risk/ concern to the Thematic Partnership Chair where necessary
Communications and briefings regarding the applicable Thematic Partnership’s section of the LAA

Reporting Arrangements

Request quarterly progress reports from each TLO within the remit of the applicable Thematic Partnership
Receives quarterly financial returns from the LAAA
Receive copy of progress reports from the LAAPMO for all relevant LAA Indicators that are not led by the applicable Thematic Partnership
Prepare quarterly progress reports to the LAAPMO within the set timescales
Prepare quarterly progress reports to the applicable Thematic Partnership.
Shares progress reports with relevant Thematic Partnerships where appropriate

Target Lead Officers (TLOs)

Responsible for:

Working with others to establish baselines and targets (including quarterly trajectory targets where possible)
Working with others to provide a clear definition of new local indicators
Identifying sources of required data and checking that it will support monitoring of progress towards the targets at appropriate intervals
Establishing and Managing a plan for the delivery of their target(s) and ensuring this is consistent with the applicable Strategic Plan.
Achieving their interim and final performance targets and for taking action in order to achieve it/them in accordance with the Delivery Plan and Spending Plan.
Achieving quarterly performance indicator; action; and spending targets
In consultation as appropriate, determining any remedial action necessary in order to rectify inadequate progress identified/predicted/reported at a quarterly review and ensuring that the remedial action is undertaken to the timescale specified.
Keeping their TPMO advised of progress and drawing their attention to any problems in achieving progress in accordance with the Agreement, Delivery Plan or Spending Plan.
Responding to requests for information re their target(s).
Producing and maintaining auditable records regarding determination of performance indicator progress, action taken and spending.
Maintaining close links with Partner organisations.

Reporting Arrangements

Produce quarterly performance reports, covering statistical progress, action taken and spend, and submit to the TPMO within the set timescales.